Moving an office or data center is far more complicated than moving a residence. This is because mission-critical information is at risk at each point of transit, opening the door to data breaches within the company. Office relocations can have devastating consequences for your business if not handled properly.
You should use a professional office moving company that complies with all federal and state records management laws. These companies can help you move offices using secure procedures and limit the risk and liability of a data breach. Even with the help of these professional office movers, there are still steps you need to take to protect your sensitive data and business before moving.
Select Project Manager
Designating a team member to oversee the entire move is very important during an office move. This experienced and knowledgeable person can assist with the pre-planning process, coordinate with moving companies, and manage any relocation issues that may arise.
Get rid of outdated tech and office supplies
Do not move old, unused technology, equipment, and office furniture to a new location. Take a look at your office and look for unwanted networking equipment, computers, printers, phones, furniture, and photocopiers that you can dispose of or donate. Your office moving company can provide a disposal service to remove and permalinks dispose of items for you.
Use a secure chain of management
Confidential business, customer, supplier, and employee data also need to move safely and smartly. A secure management chain allows all paper documents and files in the office to be relocated without risk of data leakage.
Professional office moving companies use industry-leading management protocols throughout the entire move while making the move as efficient as possible. These procedures include moving records in gondolas wrapped in plastic with security seals and authorizing only one person to cut the seals.
Store old records wisely
Outdated records pose a high risk of data leakage as companies do not place much emphasis on protecting outdated or unwanted records. However, records containing customer data or company information place your business at significant risk. Your best bet is to work with an office moving company that also owns secure record-keeping facilities. You can save on moving costs and space in the new location and reduce the risk of data leakage in the process.
Hire the right office mover
There is a big difference between using an experienced office mover and a general mover who does not specialize in commercial moving. We recommend hiring a qualified office mover with data and records management expertise to protect your digital and paper files during your move. you are required to read more for the further strategy of moving company.